What Official Transcripts Are
Academic transcripts of a student's educational record are released to parties outside of the College only with written consent of the student. Exceptions any lawfully issued subpoena of records, federal and state officers auditing compliance with regulations governing various student benefit programs, recognized accrediting organizations involved in the accrediting process, and in emergency situations, appropriate persons as determined by the Dean of Students in order to protect the health and safety of the student or other persons.
Requesting Official Transcripts
You may request an Official Transcript by submitting a written request to the Registrar’s Office or Electronically. There are no charges for Official Transcripts.
Request an Official Transcript In Writing:
Requests to send official transcripts to third parties must be in writing. Requests should include the student's full name, former names if applicable, signature, last 4 digits of social security number, student ID number, date of graduation or last attendance, and the complete name and address of the recipient of the transcript. Official transcripts bearing the College seal will be sent to the designated recipient. Allow 7 to 10 working days for processing. You may request an Official Transcript by submitting a written request to the Registrar’s Office or Electronically. There are no charges for Official Transcripts. You may download the transcript request form below and submit it to the registrar’s office for processing.
Requesting an Official Transcript Online
For faster service and if you have attended HCC within the past 2 years and have access to myCommNet you may do the following:
- Login to myCommNet
- Click Access Banner Self-Service
- Click HCC then Student Records
- Click Transcript then Request Official Transcript
- Then follow the prompts
- An order confirmation number will appear for future reference.
Housatonic Community College offers students the ability to obtain and request official electronic transcripts (eTranscripts). Current and former students have the opportunity to request official eTranscripts to be sent to other educational institutions, potential employers, or any other appropriate entities.
Current and Recent Students: Students who have been issued a NetID and password should login to myCommNet, navigate to Access Banner Self Service, Student Records and click on the Official Transcripts and then Request Official Transcript. If you do not remember your NetID or password, please use the online self-help tools to obtain your NetID or reset your NetID password.
Former Students: Students who have not used parchment or requested eTranscripts. If it has been more than 4 consecutive semesters (2 Years) since you last attended classes at Housatonic Community College an account will have to be created with parchment in order to submit your electronic request. Please ensure that your last name, first name, date of birth and last four digits of your SSN are entered correctly so that your request can be processed in a timely manner.
Printing or Requesting Unofficial Transcripts
Unofficial transcripts are available to students through their myCommNet account or upon written request without charge. Request should be in the student's full name, former names if applicable, signature, last 4 digits of social security number, student ID number, date of graduation or date of last attendance, and your complete address. Allow 5 working days.
Steps to print an unofficial transcript using MyCommNet:
- Sign on to myCommNet
- Click Banner Student & Faculty Self-Service
- Click HCC if applicable
- Click on Student Records
- Click Transcripts then View Unofficial Transcript
- Follow instructions on your screen to print
